January 14, 2021

Herb Pharmacy Manager

POSITION TITLE: Herb Pharmacy Manager
REPORTS TO: Clinic Director
JOB SUMMARY: The Pharmacy Manager is directly responsible for the supervision and direction of multiple functions of the pharmacy, including but not limited to: inventory control, purchasing, student and employee supervision, accounting, pricing of items sold; maintenance and cleanliness of pharmacy; working as part of the clinic team with the Clinic Director and Clinic Student Liaison.
TO APPLY: Submit cover letter and resume to the Clinic Director at ahortillosa@aimc.edu.

AIMC Berkeley is currently looking for a part-time Herb Pharmacy Manager.  The primary role of the Pharmacy Manager is to maintain the daily operations of the AIMC Herbal Pharmacy. The duties include maintaining the inventory of the Herbal Pharmacy for the preparation of all herbal formulas. This includes purchasing all herbs, tablets and pills, herbal preparations and acupuncture supplies such as needles and moxibustion products from outside distributors. Additional duties include training all clinical interns in the preparation of herbal formulas during their clinical shift. This includes training and supervising all Work Study students that are employed in the Herbal Pharmacy.

In addition to the above duties, job duties include supporting the Clinic Student liaison in the daily operations of the AIMC Community Clinic with specific support in Clinic Schedules, registration, make-up shifts and daily procedures for clinical interns. Additionally, duties may include providing support to the Clinic Director on an as-needed basis.

ESSENTIAL JOB FUNCTIONS:

Operations Responsibilities include:

• Supervise and coordinate production of herbal prescriptions for clinic patients.
• Develop and implement policies and procedures to ensure compliance with FDA and OSHA
• Assist clinic Student Liaison in creation of student intern
• Create controlled inventory process and
• Buyer for herbs (granules, raw and patents) and medical
• Manage and oversee herb dispensary budget, including inventory and staffing.
• Maintain Quickbooks accounting
• Report to school accounting
• Prepare monthly/ trimester /yearly financial and inventory
• Participate in Clinic and Staff meetings

REQUIRED KNOWLEDGE,SKILLS AND EXPERIENCES:

1. Education (or substitute experience) required: Masters degree, or higher, in Chinese Medicine and Acupuncture with training in Herbal Preparation and Formulation.
2. Supervisory experience of multiple employees, especially working with multiple shift work and working in a fast paced environment.
3. Skills required:
   1. Knowledge and understanding of Chinese medicine Experience in the production of herbal prescriptions.
   2. Management skills of all operations of the pharmacy.
   3. Excellent oral and written communication skills.
   4. Able to deliver effective presentation to large and small groups.
   5. Customer relationship building and retention skills.
   6. Vendor and buying skills.
   7. Computer skills: Quickbooks, Excel and Word.

TO APPLY: Please send resume and cover letter to ahortillosa@aimc.edu

January 19, 2021

Front Desk Support

POSITION TITLE: Front Desk Support
REPORTS TO: Clinic Director
JOB SUMMARY: The Front Desk Support Staff are integral to the smooth flow of qi in our busy Student & Professional Clinics. They assist with reception, patient support & communications, billing support, & various administrative tasks. It is a wonderful opportunity to provide support for our patients and our many practitioners. This position is coordinated day-to-day by the Clinic Concierge, who reports to the Clinic Director. The Clinic Director oversees the Front Desk operations. Pay starts at $16.01/hr.

Shifts are Monday through Friday, 8 am – 12 and 12:30pm-5:30pm.

Responsibilities:
General

• Answer front desk phone, responding to voicemails and forwarding inquiries to the respective departments/staff
• Monitor the front door
• Implement sign-in procedures for all entering and exiting the building
• Assign and track work rooms for on-campus students and faculty
• Monitor and restock reception area supplies:Hand-sanitizer, Disinfecting wipes, Disposable face masks
• Periodically wipe down the front door handles and any other high-touch surfaces in the reception area
• Assist in Library check-out & return book procedures
• Other light administrative projects as assigned

Patient Support

• Schedule/Cancel appointments
• Email patients their zoom meeting links before their appointment
• Provide JANE and zoom support to patients, supervisors and interns
• Scan and upload existing patient files to Jane
• Maintain physical patient files

Billing Support

• Generate & send invoices to patients
• Process & record payments
• Provide patients with payment records for insurance purposes

TO APPLY: Please send resume to ahortillosa@aimc.edu